Family reunions are a great time for everyone involved, and can become very pricey, very quickly. When planning the reunion, it’s always a wise idea to set a family reunion budget and stick to it! How much should the family reunion budget be, you ask? Well it all depends on each family’s individual circumstances. More on this below.
Before you set a budget, you will need to know how much you are willing to contribute, and also how much money everyone else in the family is willing to contribute. This information can easily be sorted out by sending a family reunion survey to each family member. Not only is this a good time to ask for financial help for the planning, but it’s also a good time to get everyone’s input, preferences, and ideas. This should probably be sent out at least six months in advance of the potential reunion date range.
Once you find out how much money you are working with, you can then decide where to allocate it. Here are a few things to consider:
- Number of guests: It should come as no surprise that the more family members you have attending the reunion, the more costly it’s going to be. After all, more people equals the need for more food, a larger venue, more favors, and so on.
- Venue fees: Will you be renting out a fancy hall, or hosting the family reunion at a free park or field somewhere? It might just depend on how much you’re working with, but keep in mind that the less you spend on the venue, the more you can spend on making the reunion fun!
- Food: You will need to decide how the food is going to make it to the reunion. If you choose catering, it will be more costly, but save you a bunch of time to spend on other aspects of family reunion planning. However, choosing to have a potluck or making your own food barbeque style can save you lots of money!
- Decorations: You likely won’t need much decoration for a family reunion, so you can save quite a bit of money on the decorations you will be needing. Gather a few family members together to form a committee to be responsible for the arts and crafts parts of the family reunion! DIY decorations are a great money saver!
- Favors: Most family reunions will have a favor of some sort to remember the day, most common favor being family reunion t-shirts. It’s only fair for everyone to pay for their own shirt, but if you really have a big enough budget, this won’t be an issue.
- Entertainment: Professional entertainers might be on the bottom of the priority list, so if you’re not working with a lot of money, skip right over this one and hire (for free) an entertaining family member. Asking for volunteers to help with the reunion if a very cost-effective way of providing entertainment, whether it is your cousin singing and playing guitar, or Uncle Billy in his clown getup!
Once you know how much money you are working with, and have a good idea of how much of the funds to allocate to the different aspects of family reunion planning, you are ready to set the family reunion budget. The very point of a budget is to set spending limits for certain things and not go over these limits for any single reason.
It may require a lot of thought to set a family reunion budget, but it will be worth it once the budget is set and you know just what you have to work with. So, do yourself the biggest favor you can do for planning and set a family reunion budget, and rest assured that it will save you a lot of headache in the long run!