Whenever there are travelers, there is a need for a travel plan. For a family reunion, this is especially important since they tend to span over several days. You might want to consider creating a family reunion itinerary, which basically tells your family where they need to be and when.
You can also create agendas for things that you will be doing, but that is a different topic.
Family Reunion Itinerary Basics
Creating a family reunion itinerary will enable all of your family members to plan other activities outside of the scheduled reunion activities. This is particularly a great idea when planning a family reunion in a location which contains many tourist attractions.
With an itinerary, nobody has an excuse to be late; well, unless they want to call it “fashionably late.” You may find it a very good idea to factor in a timeslot or two for “wildcard time” which is time that the families can free roam the area and do as they please.
A few things to include:
- Check in/check out times for hotel or vacation rentals
- Family portraits: You can’t have a family portrait if anyone is missing!
- All destinations with times
- Reservations with times
- Applicable admission fees
Sample Itinerary
I understand that some people are visual learners, so instead of trying to explain this more in detail, I will leave you with an example instead. Pay more attention to the format of the itinerary rather than the actual activities herein, as the activities and content of the itinerary will be different for each and every family reunion.
Newman Family Reunion 2014
Savannah, GA
Saturday, August 3rd
- 4:00pm- Check into rooms
- 6:00pm- Country-style dinner buffet in basement at Paula Deen’s The Lady and Son’s restaurant
- 7:30pm- Explore River Street
Sunday, August 4th
- 8:00am- Pack lunches
- 9:00am- Breakfast at church, worship service
- 11:30am- Forsyth Park for planned outdoor activities and lunch
- 12:00pm-4:00pm- Personal time-Have fun, go explore!
- 5:00pm- Photos at Pulaski Square
- 6:30pm- Dinner at Ben’s Grill
Monday, August 5th
- 8:00am- All-you-can-eat pancakes, pack lunches
- 10:30- Trolley tour through Downtown Savannah($10/adults, $5/children) followed by lunch
- 1:30-5:30- Personal time-Have fun, go explore!
- 6:30- Reservations for the Murder Mystery Dinner Train, $20/person
Tuesday, August 6th
- 8:00am Biscuits and gravy breakfast, hotel dining
- Free day! Feel free to take a trolley or walk the squares of beautiful Downtown Savannah, explore the shops, and see all that Savannah has to offer!
- 7:00pm Committee meeting
Wednesday, August 7th
- 8:00am- Buffet breakfast, pack lunches
- 11:30am- Aquarium, $15/person with group rate. Be there no later than 11:45 or else you’ll be charged full price!
- 5:30pm- Dinner B&D Burgers
- 7:30pm- Ghost tour
Thursday, August 8th
- 8:00am- Breakfast, pack lunches
- 11:00am-5pm- Beach day!! Tybee Island, don’t forget your sunblock! Parasailing at 12:30, $200/pair if interested!
- 6:30pm- Spaghetti dinner at Mawmaw’s
Friday, August 9th
- 8:00am- Breakfast, pack lunches
- 11:30am- Lunch and photos at Orleans Square
- 1:30-5:30- Personal time-Have fun, go explore!
- 6:00pm- Cocktail hour in the lobby
- 7:00pm- Formal dinner and dance at the ballroom, picture slideshow presentation
Saturday, August 10th
- 8:00am- Farewell buffet breakfast
- 11:00am- Checkout
Family, Please do not forget to pack these items, as they will be needed for the reunion!
- Insulated lunch bags/ice packs
- Bathing suits
- Towels
- Sun block
- Beach toys/books
- Floats
- Snacks and drinks-Lunch, water, orange juice and coffee will be available
- Cameras
- Happy feelings!
That’s all, can’t wait to see you all there!
